Executive Assistant to CEO

States United Democracy Center

Job Description

States United Democracy Center, a nonpartisan organization focused on the critical role states play in election protection, is hiring an experienced Executive Assistant to provide high-level administrative support to the CEO. The Executive Assistant will be responsible for supporting the CEO in preparing for daily meetings and events, scheduling, and creating briefing materials. The Executive Assistant will report directly to the CEO. 


Primary Duties: 

  • Provide a full range of administrative support to the CEO, including arranging travel, maintaining Outlook calendars, scheduling meetings, preparing expense reports, answering and screening calls, maintaining file systems, and maintaining supplies.
  • Book and coordinate all of the CEO’s travel arrangements.
  • Coordinate and manage the CEO’s schedule, including working with other staff to ensure meetings and presentations are executed seamlessly.
  • Schedule internal and external meetings in-person and via video conferencing; adjust and prioritize last-minute changes, including logistics like conference rooms, attendees, and catering.
  • Prepare all materials for CEO activities and meetings, including agendas, background materials, and memos.
  • Track key contacts and relationships, meeting requests, and CEO workflow.
  • Draft correspondence, written remarks, and talking points on behalf of the CEO.
  • Collaborate with the COO, Program Manager, Communications Director, and other members of the States United leadership team to prepare and/or assemble briefing materials for events and meetings.  

Position Requirements: 

We seek a candidate with proven administrative skills, strong communication and organizational skills, and the ability to multi-task and remain nimble. 

  • Minimum of one (1) year of experience as an executive assistant.
  • Highly organized, extremely detail-oriented, self-motivated, ability to handle confidential information, and have a demonstrated ability to respond effectively to changing workloads and priorities.
  • Professionalism, tact, and diplomacy in interactions with senior professionals internally and externally. 
  • Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times.
  • Ability to work collaboratively with colleagues in a demanding and fast-paced environment.
  • Ability to anticipate potential challenges and prepare solutions as contingencies.  Excellent problem solver with an ability to creatively leverage resources to arrive at a resolution.
  • Display a positive attitude and demonstrate concern for people and community, self-confidence, common sense, good listening ability, and a collaborative attitude.
  • Some evening and weekend work is required.

Salary will be between $55,000 to $65,000 and will be commensurate with experience.

States United Democracy Center offers generous benefits, including 100% employer-paid health, vision, and dental plans.

Offices will be based in Washington, DC, and Boston, MA.  This position may be remote and will require the ability to work out of our future Boston, MA office on a regular hybrid basis.


States United Democracy Center is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply.