Nonprofit 411: How to Find Money in the Cloud

By Ryan Ecclestone, Director of IT Consulting, Insource Services, Inc.Ryan Ecclestone

Nonprofit organizations are faced with the challenge of managing their costs and spending and implementing technology to leverage their resources and support achievement of their mission. As every dollar counts, many nonprofits utilize Cloud solutions because they are often the most cost-effective and sustainable technology solution.

Two of the most popular cloud vendors, Microsoft Azure Cloud (Azure) and Amazon Web Services Cloud (AWS), offer secure Cloud services that provide computing power, backups and disaster recovery services, database storage, content delivery, and other functionality without requiring organizations to invest in physical infrastructure. Both offer thousands of dollars in discounts to nonprofits.

What Nonprofit Discounts Are Available?

Azure

As part of their $1 Billion “Public Cloud for the Public Good” commitment, Microsoft offers a program specifically geared towards qualified nonprofit organizations.

Azure Credit Program for Nonprofits:

  • Offers $5,000 in credits annually which can be applied towards the complete portfolio of Azure services.
    • The primary approach to receiving discounts on Azure is through your Microsoft Enterprise Agreement (EA). Any EA customer can add Azure to their EA with an upfront financial commitment to Azure. That commitment is consumed throughout the year by using any combination of cloud services.

Here’s how an Insource client took advantage of the discounts offered for Azure:

Client Y was already using Cloud products for their email and file sharing needs, but still had an onsite server for user and computer management. Using the Azure credit, Insource built a cloud server to manage these roles, thereby reducing our client’s need for premise equipment and complicated backup procedures.

AWS

In 2016, AWS partnered with TechSoup Global to provide AWS credits to nonprofits. Through the AWS Credit Program, nonprofits can select packaged AWS Cloud services.

AWS Credit Program for Nonprofits:

  • Makes a grant of $2,000 annually in credits to eligible 501(c)(3) organizations
    • Sign-up through TechSoup ($175 admin fee each year)
    • Apply these service credits toward usage fees for AWS on-demand Cloud services and certain AWS support fees.

In addition to the AWS Credits Program for Nonprofits, AWS offers the AWS Free Tier for all new customers for 12 months following the organization’s sign-up date. The AWS Free Tier is a separate offer from the AWS Credits Program and allows new customers to use certain AWS services for free up to certain usage limits. The AWS Free Tier is available for one AWS account only per organization.

Let’s look at an instance of leveraging the AWS discount:

Client X was experiencing frustration with its current web host due to increasing costs, outages and lack of support. Using the AWS credit, Insource consultants set up a Cloud server for hosting Client X’s web application. The benefits of this change included: significant cost savings, more control over the website environment, and a reduction in reported issues.

How to Make These Discounts Work for You?

Cloud solutions are an attractive option for nonprofits – they offer flexibility, savings on infrastructure costs, and improved methods for collaboration. Comparing pricing among the major Cloud vendors, like AWS and Azure, is a complex process and the array of offerings and discounts can be overwhelming. Insource IT experts can guide you through understanding and choosing the right Cloud-based system(s) to meet your needs, while ensuring that all applicable discounts are utilized, whichever platform you select.